Setting up a coffee station is one of the most effective ways to increase employee productivity and morale at work. Caffeine acts as a stimulant that heightens brain activity, stimulates the passage of nutrients, wards off tiredness, and sharpens focus.
However, choosing an office coffee machine can be a little challenging. With hundreds of different options and types of coffee makers available on the market, you can become confused by their complex features and functionalities. But don’t worry; with our definitive guide, you will find all the answers you need before purchasing an office coffee maker.
Factors to Consider When Selecting a Coffee Maker for Your Office
1. Usage Volume
The best office coffee maker will depend on how many people work there and how many cups they drink. You can estimate the total number by asking employees how much coffee they typically drink each day through a survey.
If your office has a large number of employees, it is best to choose an industrial digital coffee machine rather than one that requires employees to place individual espresso stacks one at a time. This won’t create a fuss or unnecessary waiting in lines.
Always take into account the cost of the coffee machine (which is typically a one-time investment) as well as the cost per cup when selecting office coffee machines. Consider the ongoing price of coffee, the cost of maintenance and the cost of coffee supplies like cups, milk, creamer, and stirrers.
In other words, you can divide your spending into two categories: start-up costs, which include the price of the machine and any required instalments, and ongoing costs, which include the cost of the goods, services, and delivery.
3. Machine Type
Bean-to-cup coffee makers work best in offices. It is a fully automated coffee maker and grinder that performs all functions of a professional unit. To brew the freshest and most delicious cup of coffee possible, bean-to-cup machines grind coffee beans as needed. Authentic coffee shop favourites like Americano, latte, cappuccino, and more can be made by them.
Alternatively, you could opt for an instant coffee maker, which uses sachets of coffee powder that are kept inside the device. A specified amount of the coffee powder is dissolved into a cup by pressing the button on the machine. Hot water and milk powder can also be added. However, while this may appear more convenient and cost-effective, it will not produce the best results.
4. Number of Flavors
If your employees aren’t big fans of one-taste coffee, it’s better to go for one with a variety of options rather than letting a useless one catch dust in the office.
Employees will feel valued by getting the taste they like. You can choose a smart bean-to-cup or instant coffee maker for this. They offer a wide variety of flavours, typically 6 to 15, of specialty coffee, such as Americano, latte, and cappuccino.
5. Cleanup and Maintenance
This factor varies based on the brand and model of the machine. All office coffee machines will need timely cleanup and servicing to keep them in excellent form. Choosing a manual machine will only result in more mess and require continuous cleaning.
For office use, it is best to purchase the ones with self-cleaning functions and descaling programs (only available in a bean-to-cup and instant coffee makers). Just insert a tablet or cleaning solution, press a button, and the machine will finish cleaning itself.
6. Waterline Setup
Another factor that goes unnoticed and later causes problems is where the coffee machine will get its water. To avoid the need for tank refills, you can either have a machine with a water tap or one that is compatible with a water line.
A built-in water filter is a common feature of bean-to-cup coffee machines, and it removes any minerals or other particles from the water. To maintain the water quality, it’s crucial to regularly keep replacing this filter and descale the appliance.
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